Introduction and Scope

This Privacy Policy explains how Crypto Accounting Hub ("we," "us," or "our") collects, uses, discloses, and protects personal information when you visit cryptoaccountinghub.com (the "Site") or use our bookkeeping, accounting, and tax services for cryptocurrency businesses (the "Services").

This policy applies to all users of the Site and Services, including business owners, employees, and independent contractors who engage us for crypto-focused accounting and tax preparation. It does not apply to third-party websites or services that we do not control.

By using the Site or Services, you agree to the collection and use of information as described in this policy. If you do not agree, please do not use the Site or Services.

Information We Collect

We collect information you provide directly, information collected automatically, and information from third parties.

Information You Provide

• Identity and contact data: name, email address, phone number, mailing address, and business name.
• Financial and accounting data: cryptocurrency wallet addresses, transaction histories, exchange statements, bank statements, invoices, receipts, payroll records, and other financial records you share for bookkeeping and tax preparation.
• Tax data: taxpayer identification numbers (e.g., EIN, SSN), tax residency, filing status, and prior tax returns.
• Communications: messages, attachments, and notes you send to us via email, contact forms, or during consultations.
• Account credentials: if you create an account, we collect a username and password.

Information Collected Automatically

When you visit the Site, we may collect IP address, browser type, operating system, referring URLs, pages viewed, and timestamps. We use cookies and similar technologies as described below.

Information from Third Parties

We may receive information from cryptocurrency exchanges, wallets, banks, payroll providers, and other third parties you authorize to share data with us. We may also receive information from identity verification services and publicly available sources.

How We Use Your Information

We use personal information to:

• Provide bookkeeping, accounting, and tax services, including recording transactions, reconciling accounts, preparing financial statements, and filing tax returns.
• Verify your identity and comply with legal obligations, including anti-money laundering (AML) and know-your-customer (KYC) requirements where applicable.
• Communicate with you about your account, respond to inquiries, and provide customer support.
• Improve our Site and Services, including analyzing usage trends and troubleshooting.
• Send administrative information, such as changes to our terms or policy.
• Comply with applicable laws, regulations, and legal processes.

We do not sell your personal information. We do not use your financial data for marketing purposes.

Legal Basis for Processing

We process personal information based on one or more of the following legal bases: performance of a contract with you, compliance with legal obligations, our legitimate interests (such as improving our Services and preventing fraud), and your consent where required.

Data Security Measures

We implement administrative, technical, and physical safeguards designed to protect personal information. These include:

• Encryption of data in transit and at rest.
• Access controls limiting employee access to personal information on a need-to-know basis.
• Regular security assessments and monitoring.
• Secure disposal of records when no longer needed.

No method of transmission or storage is completely secure. We cannot guarantee absolute security. If we become aware of a data breach affecting your personal information, we will notify you as required by law.

Data Retention

We retain personal information for as long as necessary to provide the Services and comply with legal, tax, and accounting recordkeeping requirements. For example, we generally retain tax and financial records for at least seven years after the end of the relevant tax year, unless a longer period is required. When information is no longer needed, we securely delete or anonymize it.

Sharing and Disclosure

We may share personal information with:

• Service providers: third-party vendors that assist with hosting, data analytics, payment processing, identity verification, and tax filing. These providers are contractually obligated to protect your information and use it only for the services they provide to us.
• Professional advisors: accountants, attorneys, and auditors as needed.
• Legal authorities: when required by law, subpoena, or court order, or to protect our rights, property, or safety.
• Business transfers: in connection with a merger, acquisition, or sale of assets, subject to standard confidentiality protections.

We do not sell personal information. We do not share your financial data with third parties for their marketing purposes.

Cookies and Similar Technologies

We use cookies and similar technologies to operate the Site, remember your preferences, and analyze usage. You can control cookies through your browser settings. Disabling cookies may affect Site functionality.

We may use third-party analytics providers (e.g., Google Analytics) that set their own cookies. We do not control those cookies; please review the providers' privacy policies.

Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Access: request a copy of the personal information we hold about you.
• Correction: request that we correct inaccurate or incomplete information.
• Deletion: request that we delete your personal information, subject to legal retention requirements.
• Restriction: request that we restrict processing of your information.
• Portability: request a machine-readable copy of your information.
• Objection: object to certain processing based on legitimate interests.
• Withdraw consent: where processing is based on consent, you may withdraw it at any time.

To exercise these rights, contact us using the details below. We will respond within the time required by applicable law. We may need to verify your identity before fulfilling a request.

California Residents (CPRA)

If you are a California resident, you have the right to know what personal information we collect, use, disclose, or sell (we do not sell personal information), the right to delete, the right to correct, and the right to opt out of the sale or sharing of personal information (we do not sell or share for cross-context behavioral advertising). You also have the right to non-discrimination for exercising your rights. To exercise CPRA rights, contact privacy@cryptoaccountinghub.com.

Third-Party Services

Our Site may contain links to third-party websites or integrate with third-party services (e.g., cryptocurrency exchanges, accounting software). This Privacy Policy does not apply to those third parties. We encourage you to review their privacy policies.

Children's Privacy

Our Services are not directed to individuals under 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, contact us and we will delete it.

International Users

We are based in the United States. If you access the Site from outside the U.S., you do so at your own risk and are responsible for compliance with local laws. By providing information to us, you consent to processing in the U.S.

Changes to This Privacy Policy

We may update this policy from time to time. We will post the revised policy on this page and update the "Last updated" date. Material changes will be communicated via email or a prominent notice on the Site. Your continued use of the Services after changes constitutes acceptance.

How to Contact Us for Privacy Inquiries

For questions about this Privacy Policy or to exercise your rights, contact us:

• Privacy email: privacy@cryptoaccountinghub.com
• Phone: +1 (512) 640-8273
• Mailing address: 804 Rio Grande Street, Suite 310, Austin, TX 78701

We will respond to privacy inquiries within a reasonable timeframe, typically within 30 days.

Last updated: October 29, 2026